Use Trustana's AI to automatically extract product attributes from your uploaded PDF files. This guide shows you how to run extraction tasks and review the results.

Supported on: All plans
Required role: Admin or Content Manager

What is File Data Extraction?

File Data Extraction uses AI to read your uploaded PDFs and fill in product attributes automatically. Unlike web-based enrichment, this extracts data directly from your own documents — spec sheets, catalogs, and data sheets.

Key benefits:

Extract data from your trusted first-party sources
Process hundreds of products in a single task
AI automatically matches file content to your product attributes

Before You Start

Make sure you have completed these prerequisites:

Requirement	Why It's Needed
Files uploaded and processed	Files must be ingested before extraction (wait for email notification)
Products have SKU or Product Model	These identifiers match products to file pages
Products have at least one image	Required for enrichment tasks
Attributes created in your account	AI extracts data into your existing attributes

Important: Attribute names should closely match column headers or labels in the PDF for best results.

Step 1: Select Products to Enrich

Go to All Products from the menu
Use checkboxes to select one or more products
Hover over Enrich Data in the action bar
Click File Data Extraction

Step 2: Configure Extraction Options

A modal appears with extraction options:

Include Enriched Attributes

Option	What It Does
No (default)	Only extract into empty attributes
Yes	Re-extract all attributes, even if they already have values

Note: Extraction takes approximately 2-4 minutes per product.

Step 3: Start the Extraction

Review your options
Click Start Extraction
Your task is now queued!

Step 4: Monitor Your Task

Go to Enrichment Task from the menu
Find your task in the list
- Source will show File-Based Extraction
Click the Task ID to see individual products

Step 5: Review Extracted Data

Once extraction is complete:

Click any Product ID to view its details
Look for the PDF icon next to enriched fields
- This indicates the value came from a file
Click the source icon to see which file page was used

Viewing Sources

The source panel shows:

PDF sources — which file and page the data came from
Web sources — if you also ran web-based enrichment
Enrichment Summary — breakdown of all sources used

Step 6: Approve or Reject Values

For each extracted field:

Click Approve to lock the value
Click Reject to clear it and allow re-enrichment

Tip: Approved values won't be overwritten in future extractions.

Tips for Best Extraction Results

Match attribute names to file headers
- If your PDF has a column called "Dimensions", name your attribute "Dimensions"
- Close matches also work (e.g., "Size" may match "Dimensions")
Use both SKU and Product Model
- Having both identifiers improves matching accuracy
- At minimum, one must be present
Check your identifier format
- The SKU or Product Model in Trustana must match exactly how it appears in the PDF
- Copying product name to Product Model field doesn't work

Troubleshooting

Issue	Solution
Product not included in task	Check that it has an image and SKU/Product Model
No data extracted	Verify the product identifier appears in the PDF
Wrong data extracted	Check if attribute names match PDF column headers
File not available	Ensure file processing is complete (wait for email)